Twice annually, the Principal or Site Manager or his/her designee and a Custodian will undertake a physical survey of all site facilities and grounds for identification and correction of potential hazards. This inspection should occur in August and February of each year. The SFUSD Hazard Mitigation Checklist will be used to conduct all inspections.
A floor plan of the site buildings and grounds, which indicates the location of all exits, utility shut-offs, fire extinguishers, and emergency equipment and supplies, will be maintained and updated, as necessary. The floor plan should also indicate outdoor assembly area(s) and evacuation route(s) from the site. (Attachment D)
A number of measures are taken on an ongoing basis to ensure that site employees are prepared to respond immediately and appropriately to disasters. These include:
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Orientation to the Site EOP
Employees are oriented to the Site EOP at least annually by the Site Coordinator. Orientation includes a review of employees' mandated role as Disaster Service Workers during declared disasters; the site's emergency management program and concept of emergency operations; emergency response policies and procedures; and how to conduct and evaluate required drills.
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Employee Skills
At the beginning of each school year, all instructional and non-instructional staff will be asked by the principal or Manager to complete an Employee Skills Form (Attachment E) to identify those with special skills or experience that may be helpful during an emergency or disaster.
The Site Coordinator may ask employees with specific skills to fulfill certain emergency management roles (i.e., first aid, CPR, search & rescue and/or fire extinguisher training & certification). He/she will update the list of trained/certified personnel annually (Attachment F).
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Employee/Student Special Needs
Employees with temporary or permanent impairments of sight, hearing or mobility may self-identify by completing a special needs form (Attachment G) indicating what assistance may be required in the event of an emergency. Those sites which have employees with permanent mobility impairments should maintain an evacuation device on each floor where such employees usually work.
Students with special needs are identified at the beginning of each school year. Parents are asked to provide written information/instructions concerning specific needs. A copy of this information is forwarded to the school Health Programs Dept. and maintained in a portable disaster file which will be removed by the Site Coordinator if the site must be evacuated.
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Home and Family Disaster Preparedness
An immediate post-disaster consideration for most people is the status and well-being of family members and loved ones. Since it may not be possible for some employees to return home following a disaster, all employees are encouraged to inform their loved ones of the site's plan and to develop a home and family disaster plan. Each employee will be provided with home and family disaster preparedness information.
Teachers in adjacent classrooms will be pre-assigned joint responsibility for both classes. If one of the teachers must remain with injured students or must assume other disaster responsibilities, the other teacher will supervise both groups of students with the help of other available staff and volunteers.
At the beginning of each school year the Principal or Site manager will communicate the pertinent components of this plan to parents, in writing. All parents will be asked to sign an emergency medical release form for the child and to designate other persons who are authorized to pick-up their child in the event of a disaster (For sample letter to accompany form see Attachment H).
Evacuation routes and emergency procedures are posted by the doorway in each classroom/room and in the Principal's/Site Manager's Office.
The Site Coordinator will designate an outdoor Assembly Area(s) where students and staff will gather whenever the building is evacuated. Unless instructed otherwise by public safety officials, students and staff will gather by class or other usual groups and attendance will be taken.
At the beginning of each school year, instructional staff will prepare a classroom disaster kit containing the supplies specified in Attachment I. Whenever the building is evacuated, the teacher will remove this kit and the attendance sheet.
A portable disaster file, containing student emergency contact and other disaster information, will be maintained in the School Office and will be removed by the Site Coordinator whenever the building is evacuated (Attachment J).
The District has adopted emergency procedures for bus drivers which are posted in all District buses. (Attachment K). All bus drivers maintain current certification in basic first and CPR and are trained annually in emergency procedures by the Director of the Transportation Department. First aid kits, bus route maps, and direction logs indicating the location of emergency shelters are maintained on each bus.
Students riding buses will receive annual instruction from the bus drivers on safe riding practices and bus evacuation procedures. A notice is sent to parents or guardians of all students informing them that if students are en route on school buses when a disaster occurs, all students will be taken to the designated school or to the nearest District school if the primary location is not accessible.
The District and the American Red Cross (ARC) have entered into agreements for the use of pre-designated District sites for use as emergency shelters during disasters (Attachment M0. All requests for use of District facilities as community shelters must be approved by the Superintendent. No emergency shelters will be opened in District facilities until inspected and approved for use by representatives of the City Emergency Command Center and the ARC. Only those sections of the school needed for shelter operations will be authorized for use. See Attachment N for shelter conversion procedure.
The District has established minimum standards for emergency supplies and equipment to be maintained at each site. (Appendix L) Additional disaster supplies and equipment are maintained as follows:
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A portable supply of first aid and other supplies which may be needed during the first few hours following a disaster are maintained in the Nurse's Office (Appendix L).
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Portable disaster kits are maintained in each classroom/room (Attachment I).
In accordance with State law, fire drills will be conducted on a monthly basis in all sites. In addition, earthquake drop and cover drills will be conducted once per quarter in elementary schools and child development centers and once per semester in secondary schools. All students and staff are required to participate in these mandated drills. A record of the drills will be maintained by the Site Coordinator, and a schedule of annual drills will be forwarded to the District Emergency Planning Coordinator.
Staff assigned to the Site Emergency Response Team (ERT) will receive training on Site EOP implementation and on their respective assigned emergency response function. All ERT members will be trained in first aid, CPR, use of fire extinguishers and search and rescue. This training will be provided or arranged for by the District Emergency Planning Coordinator. Update training will be provided every two years.
The Site Emergency Planning Committee is responsible for reviewing and updating the Site EOP annually and following any incident during which the plan is activated. A current copy of the plan will be sent to the District Emergency Planning Coordinator at the beginning of each school year (by Oct. 1).
